Recording and Maintaining attendance at events, and reporting attendance to CME

Options for Recording Attendance

Attendance recording can be accomplished several ways based on the type of activity:

  • Live activity - Occurs at a specific time (examples include conferences, workshops, seminars, journal clubs, simulation workshops, etc.)
    • Final attendee list should be sent to your CME Specialist in an Excel file with the following required fields:
      • First Name, Last Name
      • Degree
      • Email Address
      • Time Spent in the Activity 
    • If the attendee is a UAB Employee, the UAB Blazer ID is also required.  Addresses are optional.
  • RSS - A regularly scheduled series of live activities that occur weekly, monthly, quarterly, etc (examples include rounds, tumor boards, seminar series, journal clubs, etc.) 
    • Certification periods for RSS are based on the academic year (July-June).  Provide your CME Specialist with a roster of regular attendees (with the same required fields as above) on a quarterly basis.  Once the roster is uploaded, you will be responsible for checking off attendance after each session. (Instructions for recording attendance)
    • You may also send an Excel file after each session to your CME Specialist to upload for you (this is usually helpful when attendance numbers are high; however, if you only have a few attendees for each session, the method above is more time efficient).
  • Enduring Material - Activities that endure over a specified time. They include print, audio, video and Internet materials, archived webinars, as well as other web-based activities
    • Participation for enduring materials is usually captured online.  Enduring activities are usually certified for a period of 3 years.  You should remember to make sure the activity start and end dates are completed in the application for participation to record accurately.
  • Performance Improvement (PI) - A long-term 3 stage process with learning about specific performance measures
    • Performance improvement activities can be designed in a number of different ways.  If you are interested in certification for a performance improvement activity, please contact your CME Specialist.