Administrator Support

The Activity Life Cycle

Once an application is submitted, it becomes the Activity Record.  To ensure we can provide the best service to you and the physicians who complete your activities, and to comply with requirements of the ACCME, we require that applications for activities be completed 30 days prior to the activity begin date.  Here's an overview of the activity life cycle:

Before the event:

• Initiate the application in the online activity record
• Provide all basic information on the event:
  • Activity type
  • Host information
  • Session details
  • Planner/planning team information
• Collect and submit planner disclosure forms (and conflict of interest forms if required)
• Complete needs assessment
• Create learning objectives
• Provide information on design and outcomes evaluation
• Collect disclosures, and COI forms when required, from all presenters
• Provide all information on commercial and/or non-commercial support
• Provide details on event exhibitors
• Submit activity fee

After the event has taken place:

• Submit attendance information

File Maintenance

• Live Activities (one offering or annual events, live series)
  • Once the application has been submitted, your CME specialist will update the file and request information as needed.
• RSS (Regularly Scheduled Series that are held weekly, monthly, quarterly, etc.)
  • The file will need to be updated regularly for information such as flyers, speaker disclosures, evidence of disclosure to learners, etc. To view a PDF of Instructions for File Maintenance, please click here.

Evaluation

• All activities should be evaluated for their effectiveness
• You can use your own evaluation instrument for your event, use our standard CME evaluation, or we can work together to create evaluation mechanisms that fit individual events

Reporting

• UAB CME will summarize evaluation data and return a report for review